Easterseals Southern California

Executive Assistant, Human Resources

US-CA-Cerritos
Job ID
2017-1354

Overview

Under general direction, provides administrative support to the HR Leadership Team and manages the day-to-day operations for the Chief Human Resources Officer & Chief Risk Officer (CHRO & CRO). Serves as the primary liaison to internal and external partners; functions as an extension of the CHRO & CRO by anticipating needs and proactively addressing issues. Facilitates efficient execution of the CHRO & CRO’s activities by vetting internal and external requests, directing assignments to appropriate staff, working closely with the Human Resources Leadership team, managing correspondence, monitoring the budget, spearheading special projects, leading research and briefing preparation, and managing special events. Serves as the CHRO & CRO’s ambassador in dealing with associates, the public, and key stakeholders within the organization.

Responsibilities

  • Provides general and executive administrative support to the CHRO & CRO and to other HR Leadership Staff as needed. Drafts correspondence, creates memos, charts, graphs, visual presentations, etc. Proofreads for spelling, grammar and layout, making appropriate changes and assuring a high degree of clarity and accuracy. Files and maintains records. Responds to requests for information and disseminates pertinent information to staff on behalf of the CHRO & CRO.
  • Serves as the liaison and gatekeeper to external stakeholders, the board of directors, and staff seeking contact with the CHRO & CRO’s office, ensuring timely and appropriate management of all inquiries. Screens calls and visitors and determines who can be redirected to subordinate management. Provides information to key internal and external sources, requiring comprehensive knowledge of organizational structure, policies, practices and operations.
  • Maintains executive's calendar; schedules meetings, conferences, travel, and special events as needed. Monitors internal and external deadlines for the CHRO & CRO and provides appropriate reminders.
  • Coordinates with the HR Leadership team and other staff to ensure timely completion of action items identified as strategic priorities by the CHRO & CRO.
  • Researches, analyzes data and compiles reports, presentation materials, or summaries, selecting relevant information from a variety of sources and preparing them for dissemination and/or presentation.
  • Works independently and/or as a team member on various projects. May act as the project manager for special projects, which includes planning meetings, creating presentations, tracking and reporting progress, etc.
  • Performs other duties as assigned.

Qualifications

  • Typically requires an Associate’s Degree and 7-10 years’ of experience in progressively responsible administrative duties, -or- any combination of education and experience that demonstrates the ability to perform the core responsibilities of the position.
  • At least 7 years’ experience in Human Resources with a broad understanding and knowledge of HR policies and practices.
  • Demonstrated proficiency in MS Office Applications (e.g. Outlook and Excel). Intermediate to Advanced skills in PowerPoint and Word.
  • Ability to communicate effectively through oral and written skills with all levels of staff.
  • Ability to skillfully deal with internal associates and external partners respectfully, professionally and with diplomacy and tact.
  • Ability to maintain confidentiality and exercise a high level of discretion.
  • Proven ability to work effectively in a team environment.
  • Demonstrated ability in preparing accurate information for presentation via research, writing and compilation of data.
  • Demonstrated ability to proofread and edit written documents.
  • Excellent organizational skills; detail-oriented, analytical.
  • Ability to coordinate, prioritize, and implement multiple and shifting tasks.
  • Ability to consistently demonstrate good judgment and decision making skills.
  • Ability to be focused and flexible while shifting/changing priorities.
  • Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.

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