Data Systems and Office Mgmt Analyst

Under general direction, conducts research and analytical studies of Child Development Services operations and programs; recommends and implements improvements, potentially resulting in new or revised policies, procedures, systems, or programs. Responsible for ensuring the child & family data systems and procedures efficiently and accurately collect, track, and report required information for compliance; responsible to provide and arrange data systems training for staff as needed and serve as software systems administrator/liaison for the service line; responsible for meeting Head Start performance standards and following service line policies and procedures.

Pay Range: $29.33 - 36.54/hr

• Conducts studies of administrative and operational activities, including equipment usage, staff patterns, workflow, space utilization, and technology.
• Maintains executives’ calendars, schedules meetings, and organizes events.
• Works closely with cross-functional teams to identify key agency challenges, develop analytical models and frameworks, and provide recommendations based on data insights.
• Plans and coordinates service line training; administers the training budget.
• Supports service line to develops policies and procedures, creates and improves forms, and coordinates publication and dissemination.
• Supports VP to develop and process bid proposals and agreements, interprets contract terms, and monitors compliance.
• Prepares and monitors grant applications and procedures for grant implementation.
• Participates in meetings, presents data, and assists management in decision-making.
• Manages projects, plans meetings, creates presentations, tracks progress, and reports on project status.
• Creates monthly program reports for administrative staff and funding sources.
• Implements and explores technology solutions to improve operational efficiency.
• Provides administrative support to service lines and leadership, drafts correspondence, and creates presentations.
• May supervise a small staff; assign and evaluate work.
• Prepares reports, records, correspondence, and other documents.
• Other duties as assigned.

• Bachelor's degree in public/business administration, behavioral/social science, accounting/finance, or other relevant field.
• Three (3) years of progressively responsible professional-level administrative experience in at least two of the following areas: contracts or grants management, organizational/operational/personnel activities, technology or facilities.
• Proficient in MS Office Applications and managing Teams/Zoom meetings.
• Technology savvy and willing to learn new systems.
• Excellent communication and interpersonal skills to effectively collaborate with cross-functional teams.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Effective communication skills with all levels of associates and the public.
• Planning and organizational skills with the ability to engage multiple stakeholders.
• Thorough understanding of business and management principles, especially those involved in strategic planning, human resource modeling, production methods, and the allocation of resources.
• Ability to obtain and maintain criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation.
• Excellent analytical and creative problem-solving skills.
• Ability to constructively collaborate with various individuals with a variety of personalities.
• Ability to analyze, interpret and organize large amounts of data.